Senior Administrative Assistant

Our client, an elite university located in Cambridge, is seeking a Senior Administrative Assistant for a full-time, permanent position. The individual in this role will support a faculty member who needs complex administrative support, and should have administrative experience, preferably in higher education. This individual must be poised, detail-oriented, and extremely efficient when handling multiple tasks in a fast-paced environment.

Prior to starting, candidates will need to pass a background check.

If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration!

Compensation: $58-60K

Hours: M-F, 8:30am-5:00pm (100% onsite)

Responsibilities:

• Perform complex calendar and schedule management
• Coordinate required arrangements for meetings including booking space, organizing tech and media, providing refreshments/catering, and confirming details
• Attend high-level meetings to edit and help draft minutes, correspondence, and reports
• Plan and execute events as needed
• Manage office operations including supplies and equipment maintenance, mail distribution, and office communication
• Maintain and accurately update electronic database and website as needed
• Monitor invoices and expenses and process requests for payment and reimbursement
• Process payments, travel vouchers and any other purchases as needed
• Collaborate with other office and department staff to ensure timely and appropriate resolution for of all office support requests

Qualifications:

• Bachelor's degree required
• 5+ years of professional administrative experience required; experience in higher education preferred
• Strong analytical and problem-solving skills
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong work ethic, personal integrity, and self-motivation
• Professional verbal and written communication skills
• Comfort communicating and interacting regularly with university officials, external organizations, and the public on a variety of matters
• A strong passion for higher education and a commitment to serving a diverse student population

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.