Office Administrator

job
  • Ambassador Foods
Job Summary
Location
Hollywood ,FL 33024
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
09 Jan 2025
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Job Description

Office Administrator

Ready to work in an upbeat, growing and positive environment, maintaining an office and supporting a collaborative team? If you are highly organized, dependable, and can help maintain a smooth and efficient office environment, we want to meet you.


Job Summary:

We are looking for an organized self-starter with administrative skills to join our team.  The ideal candidate will be open to learning, able to work independently, prioritize tasks, and maintain a high level of accuracy.


Overall Responsibilities:

The Office Administrator will oversee the reception area and phones to ensure effective communication and provide office guests with a hospitable experience; manage office inventory and supplies, ensure the office is clean and organized, assist with order entry, and support other administrative functions as needed. This is an excellent opportunity for a proactive individual who is comfortable multitasking and thrives in a fast-paced environment.


Key Responsibilities

Administrative Support:

  • Provide general administrative support to team members as needed.
  • Assist with setting up meetings, coordinating office schedules, and handling other office-related tasks
  • Prepare the office daily to include straightening up and making coffee; setting up for incoming clients


Phone and Message Handling:

  • Answer phones promptly and professionally, determining caller’s needs and directing calls to appropriate departments or personnel.
  • Initiate calls to clients or vendors when necessary.
  • Take detailed messages and ensure they are delivered in a timely manner.


Office Supply Management:

  • Monitor, inventory, and replenish office supplies
  • Ensure the office and common areas are clean and organized at all times, including kitchen, break room, bathrooms, etc.


FedEx and Package Handling:

  • Learn UPS and FedEx processes. Prepare packages for shipment (including labels and documentation)
  • On occasion, drop off packages at the post office or FedEx location


Order Entry and PO Processing:

  • Technically savvy with the ability to accurately enter purchase orders (POs) into the system
  • Assist with order entry responsibilities


Skills and Qualifications:

o  Previous office administration experience is a plus, but not required.

o  Strong organizational skills and attention to detail.

o  Ability to multi-task and manage time effectively in a busy environment.

o  Excellent communication skills, customer service, both on the phone and in person.

o  Bilingual Spanish a plus.

o  Comfortable handling both routine and ad-hoc administrative tasks.

o  Proficiency with basic office equipment (phones, copiers, etc.)

o  Familiarity with Microsoft Office Suite (Word, Excel, Outlook).

o  Must be reliable, proactive, and a team player.


Physical Requirements:

o  Ability to lift and move office supplies and packages weighing up to 25 pounds

o  Ability to sit or stand for extended periods as needed


Compensation and benefits

$40,000 - $50,000 annual salary

Health, Dental and Vision insurance

Flexible Spending Account (FSA) and Dependent Care Account (DCA)

PTO

Simple IRA with 3% company match

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