Position: Office Manager / Administrative Assistant
Are you an organized, proactive individual looking for an opportunity to thrive in a dynamic work environment? A real estate investment management firm in the Loop area is seeking a dedicated Office Manager to oversee daily office operations and provide key administrative support. This is a chance to play an integral role in maintaining a welcoming, efficient, and collaborative workplace.
About the Role:
As the Office Manager, you’ll serve as the first point of contact for visitors and ensure smooth office operations. The role involves a blend of traditional office management tasks, event coordination, executive support, and logistical planning. This position is ideal for someone who thrives on variety and enjoys contributing to a team’s success.
What You Will Do:
- Guest Services: Welcome and assist visitors, set up meeting spaces, and coordinate food, beverage, and communication tools.
- Administrative Support: Manage phone calls, clerical duties, and incoming/outgoing mail.
- Office Maintenance: Maintain office supplies, coordinate maintenance needs, and ensure cleanliness of common areas.
- Event Coordination: Organize internal events, team celebrations, and happy hours.
- Travel and Calendar Management: Arrange travel and provide calendar support for senior executives.
- Expense Management: Handle expense reporting and reconciliation for team members using systems like Concur.
Your Qualifications:
- Required: High School Diploma.
- Preferred: 2-4 years of experience in administrative roles or related fields (e.g., hospitality, events, or office management).
- Proficient in Microsoft Word, Excel, and Outlook.
- Familiarity with expense reporting tools like Concur is a plus.
- Strong organizational and multitasking abilities.
Compensation:
- $31-$33/hour during temporary period and converting to $65,000 - $70,000 annually (based on experience)
- Annual raises and bonus potential.
- Opportunities for professional growth and additional responsibilities.
Job Type: