Project Assistant

Maitland, FL

Our enterprise engineering, construction, and consulting client is seeking a dedicated individual to join their growing team. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information.

Description:

• Keep and maintain project files.
• Maintain project e-mail box.
• Document control - data entry
• Track projects and produce monthly progress reports.
• Work with specs, changes, and finalizing.
• Facilitate questions regarding projects and research information.
• Maintain tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements.
• Prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain the filing system.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms; Coordinate with internal support departments.
• Order and maintain supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster.
• Occasional project assistance for managers.
• Assist in PowerPoint presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards.
• Make copies of printed material.
• Additional duties as assigned by the supervisor to assist in the overall success of the group and company.

Requirements:

• Minimum of one to three-year applicable office/clerical experience preferred.
• Minimum of a High School Diploma required.
• Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required.
• Self-starter and confident in communicating with a variety of team members.
• Excellent organizational skills and attention to detail.
• Strong written/verbal communication skills.
• Leadership skills.
• Organizational and analytical/problem-solving skills.
• Must be within commutable distance to the office.