Job Title: Payroll Administrator

FLSA Status: Salary Exempt

Primary Report: Payroll Team Leader

Secondary Report: Controller

Position Summary :  Under general supervision, performs a variety of responsible and complex, technical and administrative duties relating to payroll record keeping and processing. Provides information and assistance to Campbell Oil Company and BellStores employees regarding the payroll process, policies, and procedures; prepares various reports, correspondence, and memoranda; coordinates activities related to and performs a variety of tasks requiring specialized knowledge related to area of assignment. Maintains an elevated level of ethics, integrity, and confidentiality.

Essential Functions and Responsibility :

• Process BellStores payroll biweekly in conjunction with team members. Function as primary Payroll Administrator back up for BellStores and COC pay processing as needed.
• Compile and disseminate payroll data such as garnishments, PTO accruals, employee programs, tuition reimbursements, health benefits and 401(k) deductions for required pre/post payroll reports.
• Assists in analysis and payroll function of the company compensation programs.
• Manages the process of employment verifications, government and other agency requests, and compliance related to the payroll function.
• Review timekeeping data for completeness and accuracy. Contact various store managers, supervisors and/or department heads for corrections and adjustments.
• Participates in monthly, quarterly and year-end processing that includes, but is not limited to data reconciliation, compensation rate changes, W2 reporting, paid time off accruals and third party audits.
• Compiles internal management and financial reports from Payroll/HR system software.
• Work closely with Payroll team, Benefits team, Director of Human Resources and Director of Food Service Administration to ensure accurate and timely records entered in HRIS.
• Primary audits and maintenance of employee onboarding, timekeeping, document management, changes, and employment separation in Paycom/HRIS.
• Maintains various records, reports, and logs pertaining to the employee lifecycle process. Documents and maintain HR/Payroll processes and procedures for reference by HR/Payroll teams.
• Reviews and puts into practice Paycom/HRIS updates, monthly or as the situation arises.
• Assists in the training and support of HRIS modules to end users across corporate and BellStores teams.
• Help with the continual maintenance of all forms, instructions and documents used through company portal.
• Supports the preparation of organizational training and development efforts.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Maintains personnel files in compliance with applicable legal requirements.
• Performs other related duties as required and assigned.

Skills, Knowledge, and Abilities :

• Requires prior knowledge and experience of principles and practices of payroll and human resources.
• Prior experience with HRIS database. Paycom preferred but not required.
• Identifies, gathers, analyzes and resolves challenges in a timely manner independently as well as in team collaboration while maintaining discretion and confidentiality.
• Exhibits diplomatic interactions with customers and stakeholders in a clear, concise manner.
• Reads, interprets, and follows written instructions and information.
• Prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Demonstrates accuracy and thoroughness while monitoring own work to ensure quality.
• Respond to management direction and solicit feedback to improve performance.
• Adapts to work environment changes, manage competing demands, delays, or unexpected events.
• Works in a productive method that is in the best interest of the organization.
• Exhibits willingness to explore or develop innovative ideas.
• Dependable and consistently at work, on time, while observing thoughtful use of company PTO.
• Actively promotes and observes safety and security procedures. Proper use of equipment and materials.

Technical Skill – Proficient Levels Required:

• HRIS experience requested, specifically but not limited to Paycom.
• MS Outlook
• MS Suite: Word, Excel, PowerPoint, Publisher

Education and Work Experience:

• Previous experience and working knowledge of payroll processes, taxing, and compliance required.
• Three+ years’ experience working with an automated Payroll/HRIS.
• College degree preferred but not required.

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type/ Expected Hours of work: This is a full-time position. Days and hours of work are Monday through Friday, consisting of 40 hours and may participate in the company flex schedule.

Travel: This position does not require regular travel outside of the office.