Are you an experienced, talented, and professional Executive Assistant? We are looking for a high level Executive Assistant experienced supporting C-Suite Executives for a client located at the boarder of Chicago and Indiana near the Chatham neighborhood. The Executive Assistant provides high-level administrative support to the CEO, CFO, COO, and Head of Human Resources, ensuring seamless day-to-day operations in a fast-paced manufacturing environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle diverse tasks with discretion and professionalism. The ideal candidate is proactive, adaptable, and thrives in a manufacturing industry setting.

Client offers the following benefits: medical, dental, vision, retirement benefits, disability, PTO, and life insurance- Pay range $80-$100k, plus bonus!

Recruiter: Connie Stathopoulos

Key Responsibilities:

1. Manage and prioritize complex calendars, including coordinating meetings, & appointments
2. Serve as the liaison between executives and internal teams, ensuring clear and timely communication.
3. Prepare, edit, and distribute reports, presentations, and correspondence for meetings.
4. Assist with ongoing operational initiatives and special projects.
5. Support the VP of Operations in monitoring production metrics and generating operational reports.
6. Meeting & Event Coordination & Office Management
7. Organize leadership and cross-departmental meetings, including preparing agendas and recording meeting minutes.
8. Coordinate company events, executive town halls, and employee engagement activities.
9. Order kitchen and office supplies for the administration building
10. Manage the office facilities by coordinating with the facilities team anything that needs to be fixed throughout the administration building.
11. Arrange national and international travel for executives, including flights, accommodations, and ground transportation
12. Process and track expense reports in accordance with company policies.
13. Handle sensitive information with the highest level of discretion and confidentiality.

Qualifications:

1. Bachelor’s degree in Business Administration, Management, or a related field preferred.
2. Seven + years of experience providing executive support
3. Experience in a manufacturing or industrial environment is a plus
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required
5. Familiarity with ERP systems (e.g., SAP, Oracle) and project management tools is a plus.
6. Strong organizational and time-management skills with the ability to prioritize and multitask effectively
7. Excellent written and verbal communication skills.
8. High level of professionalism, integrity, and discretion in handling confidential information.