Position Summary:

The Tradeshow Coordinator will play a key role in the planning, coordination, and execution of tradeshows, conferences, and events to enhance brand visibility, engage target audiences, and support company objectives. This position involves managing logistics, coordinating with vendors, and assisting with on-site execution to ensure smooth, impactful event experiences.

Key Responsibilities:

Event Planning & Coordination

Assist in the end-to-end planning of tradeshows, from pre-event strategy to post-event analysis.

Collaborate with internal teams, including sales, marketing, and design, to align event goals and messaging.

Manage timelines and milestones to ensure projects stay on track.

1. Vendor & Logistics Management Coordinate with vendors for booth setup, audiovisual needs, shipping, and other logistical elements.
2. Oversee inventory and shipping of event materials, displays, and products to and from event locations.
3. Ensure that all logistics comply with budget constraints, timelines, and event specifications.
4. Budget Management Support budget creation and monitor expenses to keep events within budget.
5. Prepare and track purchase orders, invoices, and vendor payments.
6. Identify cost-saving opportunities while maintaining event quality.

On-Site Event Execution (up to 30% Travel)

1. Attend events to oversee setup, manage booth staff, and ensure a smooth event experience.
2. Provide support to the event team for troubleshooting and on-the-ground logistics.
3. Represent the brand positively and interact with event attendees as needed.

Post-Event Reporting & Analysis

1. Gather feedback from event participants and stakeholders for continuous improvement.
2. Assist with post-event reporting, including tracking leads, expenses, and KPIs.
3. Document and maintain event records for future reference.

Qualifications:

Undergraduate degree in Business, Marketing, Advertising, Communications or related field from an accredited academic institution.

3 years of progressive experience in Marketing, preferably within the event marketing, exhibit management and trade show industries.

Demonstrated experience managing multiple projects and producing high-quality work in a fast-paced environment.

Ability to multi-task and handle multiple projects and priorities while meeting strict deadlines.

Exceptional communication and problem-solving skills.

Strong project management skills; detail and results-oriented.

Ability to adapt to a rapidly changing business environment while working with a certain level of ambiguity.

Strong computer skills, specifically in the Microsoft Office Suite and knowledge of Smartsheet or project management platforms a plus.

Outstanding team player and relationship builder.

Electronics industry experience (B2B or B2C) is a plus.