Senior Practice Specialist Role (Washington, DC Office)

Salary: $90,000 to $130,000 Annually | 7+ Years of Experience

Our client, A leading international law firm is seeking a Senior Practice Specialist to join its Washington, DC office. This position provides executive-level administrative and legal practice client services to both internal and external stakeholders while maintaining confidentiality and professionalism in a fast-paced environment.

Key Responsibilities:

The Senior Practice Specialist will:

• Anticipate and address administrative requests related to managing the practice of assigned partners and their clients, ensuring tasks are handled with diplomacy, discretion, and confidentiality.
• Handle a wide range of administrative tasks, including managing dynamic calendars, organizing client files, arranging detailed travel itineraries, preparing meeting documents, and maintaining active agendas.
• Lead legal practice tasks and projects under attorney supervision, including both billable client work and non-billable administrative projects.
• Facilitate practice-related work processes, liaise with international teams across multiple practices, create and track budgets, and manage vendor relationships, including negotiations.
• Exercise advanced judgment in managing legal and administrative processes for practice groups, ensuring client service levels are met.
• Perform administrative duties such as billing-related tasks, time and expense entry, opening new matters, preparing client presentations, filing legal documents with courts and agencies, and overseeing various administrative projects.
• Collaborate with and delegate tasks to firm resources, including document production teams, client service centers, and other departments.
• Work overtime as required, especially during month-end and year-end periods.

Key Proficiencies:

• Advanced expertise in English grammar, spelling, and punctuation (bilingual proficiency preferred).
• Proficiency in Microsoft Office Suite, including Word, Outlook, PowerPoint, and document editing/comparison tools.
• Strong knowledge of timekeeping, expense processing, legal billing, and jurisdictional court/agency procedures.
• Advanced proficiency in document management applications.
• Excellent judgment and decision-making skills in managing legal and administrative tasks.

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred.
• At least 7 years of secretarial or relevant legal experience.