Human Resources Assistant

Location: Syosset/Woodbury, NY

Job Type: Full-Time, Permanent

Salary: $60,000 - $65,000 annually

Schedule: Monday to Friday, 9:00 AM – 6:00 PM ET (with flexibility)

Work Environment: In-Office

Why Join Us?

We’re seeking a proactive, detail-oriented, and highly organized Human Resources Assistant to join a prestigious private family office on Long Island. If you have a passion for managing diverse tasks and providing exceptional support in a fast-paced, dynamic environment, this could be the perfect opportunity for you! You’ll play a key role in ensuring smooth daily operations, from payroll to staff management, all while enjoying a flexible work environment and a quick interview process.

Quick Hiring Process :

We’re looking to fill this role fast! The interview process includes a video call followed by an in-person meeting for qualified candidates.

What You'll Do:

Payroll & HR Support

• Oversee payroll for household staff, ensuring accuracy and timely payments.
• Prepare and manage offer letters, contracts, and employment agreements for new hires.
• Facilitate smooth onboarding processes and ensure compliance with employment laws and regulations.

Scheduling & Calendar Coordination

• Coordinate and maintain schedules for the family and household staff, handling all appointments, activities, and travel arrangements.
• Ensure clear communication and smooth coordination between all parties involved.

Administrative Assistance

• Manage household budgets, expenses, and vendor payments, keeping everything organized and up to date.
• Organize and maintain essential family documents and records.
• Act as a liaison with accountants, legal advisors, and external service providers to ensure smooth operations.

Household Oversight & Staff Management

• Oversee the hiring, training, and scheduling of household staff, ensuring that all tasks are completed efficiently.
• Be the primary point of contact for vendors and service providers to maintain strong relationships.

Ad-Hoc Duties

• Assist with event planning and coordination for family functions and other special events.
• Handle various projects and special requests as needed, bringing flexibility and a proactive mindset to every task.

What You’ll Bring:

• A Bachelor’s degree or relevant experience in administration, HR, or a related field.
• Proven experience in household management, family office, or executive support roles.
• Exceptional organizational and multitasking skills, with the ability to handle multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
• A high level of discretion and confidentiality when managing sensitive information.
• Adaptability and the ability to prioritize in a fast-paced, ever-changing environment.
• Excellent interpersonal and communication skills, with the ability to work well with a variety of personalities.

Ready to take the next step in your career? Apply today and become a part of a dedicated and supportive team that values your contributions. We look forward to meeting you!