Job Title: Litigation Legal Assistant

Location: Chicago, IL

Job Description:

The Legal Assistant will join a leading middle-market firm based in Chicago to enhance attorney effectiveness by providing information-management support and representing the attorneys to clients and others. Candidate will be supporting up to 10 attorneys with 3 other legal assistants in a predominantly administrative role, with some paralegal responsibilities which may grow over time.

Benefits:

• Salary range is $68,000-80,000 commensurate with experience
• Hybrid role, one day remote per week
• Growing firm with new book of business added last year

Essential Functions

• Prepare legal documents (pleadings, motions, discovery, notices, etc.).
• Draft correspondence, E-file and schedule motions.
• Schedule depositions, court reporters, and arrange for services of process.
• Manage case files ensuring accuracy and completeness, including assisting in the discovery process and trial preparation.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve attorneys' time by handling correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; organizing client conferences and attorney meetings; scheduling couriers, court reporters, and expert witnesses; coordinating the preparation of courtroom visuals; preparing expense reports.
• Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
• Input attorneys' time worked into financial/billing system; document and input attorney billable time and reimbursable expenses; prepare invoices; track payments.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.

Skills & Qualifications

• Handle confidential matters discreetly.
• Work well under pressure, managing conflicting and fluctuating deadlines, and multiple high-priority tasks with minimal supervision.
• Knowledge of legal terminology specific to litigation
• Proper formatting of pleadings, citation form, constructing Tables of Authorities and Tables of Contents; serving counsel and filing legal documents with courts and administrative agencies.
• Knowledgeable about e-filing procedures and court proceedings for state, federal, and appellate courts as well as litigation case management such as discovery & pretrial documents
• Proficient in Microsoft Office, Word, Excel, Adobe, Lexis/Nexis, Westlaw, Odyssey, Pacer, Net Docs.

Education & Experience

• High school diploma and secretarial or business training.
• 3-5 years of experience as a legal assistant in a law firm. Bachelor's degree a plus.

If you are interested please feel free to email me directly with your resume in MS Word format to: