Executive Assistant

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  • Vaco
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Job Summary
Location
,NY
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
19 Mar 2025
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Job Description
Client: Financial Services Organization
Role: Executive Assistant/Office Manager
Payrate: $38/hr -$40/hr
1 -2 month contract with potential of extension and conversion
Hybrid 3 days onsite (depending on C-Suite schedule)
Location: Rye, NY
Top Skills:
- Calendar management
-booking travel
-gatekeeping
**Financial Services industry is highly preferred
Responsibilities:

  • Executive Support:
    • Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
    • Prepare and organize meeting materials, presentations, and reports.
    • Handle confidential information with discretion and professionalism.
    • Manage executive's correspondence, including drafting emails, letters, and other communications.
    • Screen and prioritize incoming calls and visitors.
    • Process expense reports and manage reimbursements.
    • Act as a liaison between the executive and internal/external stakeholders.
    • Anticipate the executive's needs and proactively address them.

  • Office Management:
    • Oversee the daily operations of the office, ensuring a smooth and efficient workflow.
    • Manage office supplies, equipment, and vendor relationships.
    • Negotiate contracts and manage office-related expenses.
    • Coordinate office maintenance and repairs.
    • Implement and maintain office policies and procedures.
    • Manage incoming and outgoing mail and deliveries.
    • Organize and maintain office files and records.
    • Assist with onboarding new employees.
    • Plan and execute office events and meetings.
    • Ensure a safe, clean, and organized office environment.
Qualifications:
  • Bachelor's degree preferred.
  • Minimum of 5-7 years of experience as an Executive Assistant, preferably in the financial services industry.
  • Proven experience managing complex calendars and travel arrangements.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication, interpersonal, and organizational skills.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Proactive and resourceful problem-solver.
  • Ability to maintain confidentiality.
  • Experience with office management responsibilities.
Benefits:
  • Competitive salary and benefits package.
  • Opportunity to work in a dynamic and challenging environment.
  • Exposure to senior leadership within a well-respected organization.
  • Potential for growth and development.

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