Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and supporting senior management. The ideal candidate is resourceful, a good problem solver, and highly organized.
Key Responsibilities:

• Manage and coordinate daily office activities and operations to ensure efficiency and compliance with company policies.
• Answer and direct phone calls, emails, and other forms of correspondence.
• Organize and schedule meetings, appointments, and travel arrangements for senior management.
• Prepare and distribute agendas, meeting minutes, and other relevant documents.
• Maintain a systematic filing system for documents, both physical and digital.
• Handle administrative requests and queries from senior managers.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a contact list.
• Order office supplies and research new deals and suppliers.
• Maintain office policies and procedures.
• Provide general support to visitors.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Assist in various projects and other tasks as assigned by management.
  

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently and as part of a team.