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Overview
The Accounts Payable Clerk at the Miami Beach Convention Center supports the Finance Department by managing various accounting tasks, including invoice processing, vendor reconciliation, and assisting with financial audits and closings. This role ensures accurate and timely payment of vendor invoices, maintains compliance with billing and documentation requirements, and provides administrative support to the finance team. The position requires strong organizational skills, attention to detail, and the ability to communicate effectively with vendors and internal teams.
This role will pay an hourly wage of $23.00 to $25.00.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
This position will remain open until March 13, 2025
Responsibilities
Responsibilities

• Performs various tasks related to invoice processing, bill payment, and reconciliation
• Downloads vendor invoices from software on a weekly and monthly basis.
• Understand billing system and work with Director of Finance/department heads to ensure proper handling and posting of invoices.
• Ensures current W-9 and Certificate of Insurance (COI) forms are available for all vendors and obtains missing forms.
• Set up new vendors and enter appropriate information into the accounting system.
• Communicates clearly and accurately with vendors to ensure that billing discrepancies are identified, communicated and resolved.
• Reconcile monthly vendor statements.
• Open to clerical duties, keeping back up documentation, filing, mailing, data input and special projects as needed.
• Answers vendor/staff questions via phone and email.
• Process the weekly labor union reports and union dues after payroll is completed.
• Support Finance team including various reconciliations and General Ledger, and other accounting transactions.
• Assist with monthly, quarterly, and year-end closing process.
• Assist with annual audit process.
• Crosstrain and learn different tasks within the Finance team to support and covers the department while other members of the team are on PTO.
• Proficiency in English and Spanish is preferred but not required.
• Duties may evolve and are subject to change to meet business needs.

Supervisory Responsibilities:
This job has no supervisory responsibilities.
Qualifications
Qualifications:

• Self-starter with exceptional organizational skills, attention to detail, and the ability to handle multiple assignments.
• Ability to interact effectively with all levels of staff, including management and clients.
• Outstanding communications skills.
• Proficient in using Microsoft Office products, with an emphasis on Excel and Word.

Education & Experience :

• Associate's degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required. (Entry-level finance professional)
• At least three years of general accounting experience with a public assembly facility.

Skills & Abilities :

• Proficient computer skills with a knowledge of Excel spreadsheet.
• Excellent math skills and attention to detail.
• Ability to interact with all levels of staff, including management and clients.

Physical Demands:
These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the Accounting Clerk Job successfully. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Accounting Clerk Job.
While performing the Accounting Clerk Job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
Work Schedule :
The work schedule of this position typically involves a 5-days work week Monday through Friday from 8:30AM to 5PM, except for one remote day, after probation period is complete. Remote work is subject to change based on performance and or the needs of the business. However, schedule may fluctuate based upon the needs of the community, a project and/or events. Must have the ability to work some irregular hours which may include overtime due to business needs and may include days, evenings, weekends, and holidays. Overtime will be compensated according to applicable labor laws
Dress Code:
Employees are expected to maintain a professional appearance, including appropriate attire and good grooming, to uphold the dignity and decorum expected by the public.