A mid-sized financial company is seeking an experienced Executive Assistant to join their NYC team. The successful candidate will have experience supporting senior leaders.

Fully on-site, Monday-Friday

Hours: 9:00am - 5:00pm

Salary: $100K-$120K

Responsibilities:

• Manage calendars for the Managing Director and senior managers, scheduling meetings, screening calls, and prioritizing needs
• Coordinate domestic and international travel arrangements, including flights, ground transportation, and hotel accommodations
• Process purchase orders (P.O.s) and invoices, working with AP and procurement as needed
• Assist in preparing presentations, reports, and special projects, consolidating supporting materials
• Organize internal meetings, including room reservations, ordering food/refreshments, and managing logistics
• Submit expense reports for senior managers and ensure timely and accurate processing
• Assist with special projects and handle confidential information with discretion
• Act as the primary point of contact for internal and external stakeholders
• Occasionally provide support to Reception when needed

Requirements:

• Minimum of 5+ years of experience supporting senior executives, preferably in finance
• Advanced proficiency in MS Office Suite, particularly Excel and PowerPoint
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization
• Ability to work in a fast-paced, dynamic environment, managing multiple priorities
• Highly organized with attention to detail and discretion in handling sensitive information
• Bachelor’s degree or equivalent job experience preferred