Job Title: Project Coordinator

Company: Vanitas, Inc.

Employment Type: Temporary (with the possibility of full-time after a 90-day probationary period)

Pay Range: $24 - $26 per hour, based on experience

Reports To: Project Manager | Head of Information Technology and Information Systems

1. Assist the Project Manager in coordinating multiple projects to ensure deadlines are met and project objectives are achieved.
2. Maintain and follow project schedules provided by the Project Manager, tracking progress and flagging any issues to ensure timely completion.
3. Communicate effectively with internal stakeholders, facilitating updates, preparing reports, and collaborating across departments to support project needs.
4. Assist in organizing project documentation, including maintaining project timelines, meeting notes, and status updates.
5. Support the Project Manager in addressing daily tasks, resolving project-related challenges, and ensuring smooth workflows.
6. Utilize project management tools, such as Monday.com, Asana, or ClickUp, to update tasks and track progress.
7. Provide administrative support, such as data entry, file management, and generating reports using Microsoft Office tools.
8. Perform basic IT troubleshooting as needed, collaborating with the IT team to resolve minor issues.
9. Provide inter-company transportation support between Vanitas locations in Carson, Gardena, and Compton (mileage reimbursed).

1. Associate’s degree in a related field (preferred).
2. Previous experience in project coordination, with a strong ability to prioritize tasks and meet deadlines.
3. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
4. Experience using project management tools, such as Monday.com, Asana, or ClickUp (preferred).
5. Strong verbal and written communication skills to effectively collaborate with internal teams.
6. Basic IT troubleshooting skills (preferred).
7. Reliable transportation and ability to travel between company locations as needed.
8. Self-motivated, detail-oriented, and able to work independently or as part of a team.

This role is a fantastic opportunity to gain hands-on project coordination experience with the potential to grow within the company after the probationary period.