Position       : Accounting Specialist

Location : San Diego, CA

Duration : 7 Months Contract

Total Hours/week :40.00

1st shift

Description:

Job Summary:

n
• The Accounting Specialist is responsible for supporting the Site Administrator with various accounting functions.
n
• The role is multi-functional with responsibility for accounting, customer service, and various administrative support activities.
n

Duties & Responsibilities:

n
• Manages timekeeping, including vacation and sick time for all associates.
n
• Main point of contact for customer inquiries, complaints, and order intake. Including input and processing of all related documentation.
n
• Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders.
n
• Customer Forecast – develops, prepares and completes reports and statements.
n
• Coordinate with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed.
n
• Accounts Payable – help manage incoming invoices, credits and check payments.
n
• Accounts Receivable – help prepare invoices, monitor and report outstanding AR.
n
• Assist in the completion of month-end close activities.
n
• Assists with the analysis and reconciliation of accounting transactions.
n
• Provide various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing.
n
• Other responsibilities or projects as assigned by reporting manager.
n
• Promotes a safe work environment.
n
• Provide recommendations on maintaining the safety of the work environment.
n
• Participates in Environmental Health and Safety programs. Addresses corrective actions whenever a hazard is identified. Notifies supervisor of all observed hazardous conditions or unsafe work practices.
n

Education & Experience:

n
• Successful candidate will have an Associate Degree or higher with 5+ years of relevant experience in Customer Service and Accounting.
n

Assets:

n
• Previous experience with Front Office and bookkeeping is required.
n
• Experience and enjoy helping customers over the phone and email.
n
• Proficiency in QuickBooks, MS Office Skills (Word, Excel, and PowerPoint) is required.
n
• Strong interpersonal communication skills, effective written and oral communications skills.
n
• Ability to relate to a variety of people and establish collaborative relationships.
n
• Strong prioritizing and multi-tasking skills to work within deadlines.
n
• Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
n
• Be a self-starter, quick
n