Billing Assistant

At Spencer Ogden, we help the world's most prestigious companies solve their hiring challenges! Spencer

Ogden is an award-winning global energy and infrastructure sales company, specializing in people.

Established in 2010, we have grown exponentially, with 13 offices worldwide, and over 250 employees. In

the US, we have 5 offices with our Support staff sitting out of Houston, TX location.

We are looking for a hard-working individual who can help support our finance department in their

invoicing needs. This individual will be trained and given the tools on how to complete the job effectively

and a thorough understanding of duties needed.

Requirements:

• 1+ year of experience in finance or accounting departments, supporting billing, invoicing, or payroll functions.
• Experience in a client-facing environment with excellent communication and follow-up skills
• Ability to work under tight deadlines with analytical and problem-solving skills
• Experience with working with purchase orders

Software experience:

• Microsoft Excel (pivots & v-lookup a plus)
• Adobe Acrobat experience a plus
• Online vendor management systems a plus

Responsibilities:

• Generate, review, and distribute invoices produced from weekly payroll cycles and perm recruitment placements
• Coordinate with Accounts Receivable team to resolve any billing issues raised by clients and respond directly to client inquiries regarding billing
• Accommodate client specific billing requirements
• Work with the Payroll Team to coordinate pay/bill reconciliation issues and assist during downtime with data entry
• Assist manager and team with any special projects as needed