Job Title: Administrative Assistant

Job Location: Cohoes, NY 12047 (Onsite)

Job Duration: 06 Months + possible extension

Job Description:

• We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
• Flexibility to support varying teams and cover where necessary
• Provide administrative support in a team-oriented environment
• Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages
• Arrange travel; organize and provide travel logistics support
• Process expenses and invoices in a timely manner
• Arrange internal and client meetings on and off the campus - book conference rooms and catering, register guests, ensure materials organized
• Adhere to Compliance regulations and gain the relevant approvals
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested

Skills & Experience required

• Experience as an Administrative Assistant in a financial services or corporate environment
• Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Ability to communicate clearly, concisely and confidently
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Good judgment, independent thinker and resourceful
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Proficient in MS Outlook, Word, Excel, Power Point, Zoom
• Concur experience preferred
• Highest degree of integrity, professionalism, diplomacy and discretion required