Castle Cheese (West) Inc. is seeking an experienced, proactive and financially savvy Office Manager to oversee the office operations of their facility located Lumby, BC. As an extension of the Castle Cheese family, the Office Manager will be the operational heartbeat of the office, providing hands-on support and oversight to the daily functions of the company.

Welcome to our family

A 100% Canadian family-owned and operated cheese manufacturing and wholesale distribution company, the genesis of Castle Cheese began in 1981 when founder Bill Boyko established a small wholesale cheese business, Okanagan’s Choice Cheese. From humble beginnings, the business slowly grew over the years. In 1997 Castle Cheese was born out of a passion to provide high quality, attainable cheese products to Canadians. By 2004, Castle Cheese had outgrown its original warehouse in Vernon, and in 2005, moved into their newly built, state-of-the-art facility located 15 minutes east of Vernon in the village of Lumby. With humble ingenuity and a focus on producing high quality products, Castle Cheese continues to grow and is run today by the second generation of the Boyko family.

The Castle Brand is a standard for all food service items developed, produced, and packaged by the facility, specializing in custom made cheese blends tailored to customers’ specific needs in regards to appearance, taste, and melt. Castle Cheese offers a variety of items in shredded, diced, sliced, block, and bulk block packs and distributes their products across Canada under the brands of Okanagan’s Choice Cheese, Pacific Coast, Country Farms, Okanagan’s Soya Co.™, and Garden Choice.

As an integral member of the team, supporting key activities of our operations, the Office Manager will be responsible for leading office management duties and various financial, operational and administrative support functions.

Responsibilities

• Oversee accounts payables and receivables, including payment authorization and associated reconciliations
• Oversee and perform administrative functions while providing proactive support to the management team
• Maintain document control standards, distributing up to date documentation, as required
• Manage schedules and deadlines, developing measures to optimize processes
• Prepare, edit and proof-read correspondence, purchase orders, invoices, presentations, reports and related material
• Receive, date, and distribute incoming correspondence (mail, email, fax, courier)
• Prepare and maintain data entry system for customers and suppliers
• Maintain reports, financial and historical records in accordance policies and procedures
• Process invoices, maintain schedule, and issue payments
• Reconcile daily transactions to ensure accounting system reflects correct transactions
• Manage payroll processing, while ensuring timely and accurate government remittances
• Assemble and maintain information for preparation of tax filings
• Oversee shipping and receiving functions, ensuring efficient and accurate operations including shipment tracking and associated reporting
• Maintain responsibility for internal shipment invoicing and related documentation
• Oversee Workers Compensation including incident reports, communication, and record keeping
• Handle office tasks such as filing, generating reports, setting up for meetings, and ordering office supplies
• Other responsibilities, as may be requested by management

Requirements

• Degree or diploma in Business Administration; a major or concentration in accounting or finance is preferred
• 5+ years of combined experience in office management, bookkeeping, data entry, and administration
• Experience with accounts payable and receivable, purchasing and invoicing
• Experience in wholesaling, retail and/or manufacturing, considered a strong assetStrong knowledge of Microsoft Office, especially Excel
• Knowledge of and experience with accounting systems, preferably Sage 50
• Ability to maintain an organized and systematic paper and electronic filing system
• Excellent verbal and written communication skills
• Exceptional organization, analytical and problem-solving skills
• Ability to work in a fast-paced environment

If you’re an experienced Office Manager with a passion for supporting a wholesome, family-run organization, we want you to become a key player in our success story! Qualified applicants are asked to submit a resume and cover letter, citing “Office Manager – Castle Cheese (West)” in the subject line no later than December 13, 2024.

We appreciate all expressed interest in this position; however, only candidates who have been selected for interview will be contacted. No phone calls please.

Compensation will be commensurate of the successful candidate’s level of education, knowledge and experience pertaining to the role; however, it is expected that the salary range will be between $70,000 - $80,000 annually.

It is expected that this position will work on-site, in office at Castle Cheese (West) in Lumby, BC.

We encourage and consider applications from all qualified individuals, regardless of race, religion, color, gender identity or expression, sexual orientation, national origin, disability, age, or those of other minority groups. Members of designated groups are encouraged to self-identify. All qualified candidates are encouraged to apply; however, Canadian Citizens and Permanent Residents will be given priority.