Legal Secretary (Hybrid)

A legal defense litigation law firm based in San Diego, CA is seeking a Legal Secretary to join the team.

Responsibilities:

? Prepare pleadings and discovery documents for filing and service

? Prepare court forms such as California Judicial Council Forms for attorneys' review

? Schedule depositions with attorneys, clients, witnesses, and court reporters

? Schedule conference calls and on-site/off-site meetings

? Arrange and coordinate travel arrangements

? Calendar depositions, hearings, trials, and all associated dates.

? Manage Outlook calendar of all appointments, conferences, and meetings

? Open new matters, run conflict checks for partner’s review, prepare engagement letters

? Document management and organization, saving documents and emails to a document management system.

? Become familiar with court rules and filing procedure

? Prepare cover letters for attorney bills

? Submit attorneys’ expense reports

? Manage bills for third-party vendors, process check requests, and follow up with accounting

? Excellent spelling, grammar, and punctuation

Qualifications:

? Must have 3+ years of Secretarial experience

? Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules

? Must know Microsoft Office Suite (Word, Outlook, Excel)

? Experience working with a document management system

? Strong interpersonal relationship skills

? Excellent organizational skills with the ability to integrate into a fast-paced environment

? Ability to prioritize and work independently

? Work well under pressure, remain flexible, be proactive, resourceful, and efficient

? Strong written and verbal communication skills

Must Haves:

? Minimum 1-3 years of litigation experience

? E-filing experience with state and federal court

? Litigation background

? Insurance defense preferred; not required

Location: San Diego, CA

Job type: Hybrid