A biopharmaceutical organization, based in Conshohocken, PA is seeking a highly organized and proactive Workplace Administrator to manage office operations efficiently while serving as the first point of contact for clients and visitors. This role requires a professional, friendly demeanor, strong administrative skills, and the ability to multitask in a fast-paced environment. The ideal candidate is eager to learn, open to supporting various departments, and capable of managing multiple projects while maintaining clear boundaries.

• Location: Conshohocken, PA
• Weekly Schedule: Monday - Friday, 8am-4:30pm OR 8:30am-5:00pm (fully onsite)
• Assignment Length: Ongoing contract engagement (possible conversion)

Key Responsibilities:

• Oversee daily office operations to ensure efficiency and organization.
• Order, track, and manage office supplies, equipment, and inventory.
• Coordinate facility maintenance and repairs as needed.
• Schedule and manage conference room bookings, meetings, and office-related logistics.
• Support company events, team meetings, and office celebrations.
• Manage daily lunch catering orders.
• Maintain and update company records, files, and databases.
• Provide administrative assistance to executives and team members across all departments as needed.
• Assist with cross-functional projects, demonstrating flexibility and willingness to learn.
• Prepare reports, presentations, and correspondence.
• Manage multiple projects and priorities effectively while setting clear boundaries to ensure workload balance.
• Assist with new employee onboarding, including workstation setup and office orientation.
• Ensure compliance with office policies and procedures.
• Greet and assist visitors, ensuring a professional and welcoming experience.
• Answer and direct phone calls, emails, and other inquiries efficiently.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area, keeping it clean, organized, and welcoming.
• Expected to be in-office five days a week.

Skills and Qualifications:

• Proven experience in office administration, workplace operations, or a similar role.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to set boundaries and manage multiple projects effectively.
• Eager to grow, learn, and take on new challenges.
• Ability to create and refine office processes and policies to improve efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong problem-solving skills and ability to work proactively.
• Professional and friendly demeanor with excellent customer service skills.
• Ability to handle confidential information with discretion.

Education and Experience:

• High school diploma or GED required; a bachelor's degree in business administration or a related field is preferred.
• 2-5 years of experience in administrative support, office management, or workplace operations.