Position : Accounting Specialist
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Location : San Diego, CA
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Duration : 7 Months Contract
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Total Hours/week :40.00
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1st shift
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Description:
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Job Summary:
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n - The Accounting Specialist is responsible for supporting the Site Administrator with various accounting functions.
n - The role is multi-functional with responsibility for accounting, customer service, and various administrative support activities.
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Duties & Responsibilities:
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n - Manages timekeeping, including vacation and sick time for all associates.
n - Main point of contact for customer inquiries, complaints, and order intake. Including input and processing of all related documentation.
n - Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders.
n - Customer Forecast – develops, prepares and completes reports and statements.
n - Coordinate with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed.
n - Accounts Payable – help manage incoming invoices, credits and check payments.
n - Accounts Receivable – help prepare invoices, monitor and report outstanding AR.
n - Assist in the completion of month-end close activities.
n - Assists with the analysis and reconciliation of accounting transactions.
n - Provide various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing.
n - Other responsibilities or projects as assigned by reporting manager.
n - Promotes a safe work environment.
n - Provide recommendations on maintaining the safety of the work environment.
n - Participates in Environmental Health and Safety programs. Addresses corrective actions whenever a hazard is identified. Notifies supervisor of all observed hazardous conditions or unsafe work practices.
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Education & Experience:
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n - Successful candidate will have an Associate Degree or higher with 5+ years of relevant experience in Customer Service and Accounting.
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Assets:
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n - Previous experience with Front Office and bookkeeping is required.
n - Experience and enjoy helping customers over the phone and email.
n - Proficiency in QuickBooks, MS Office Skills (Word, Excel, and PowerPoint) is required.
n - Strong interpersonal communication skills, effective written and oral communications skills.
n - Ability to relate to a variety of people and establish collaborative relationships.
n - Strong prioritizing and multi-tasking skills to work within deadlines.
n - Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
n - Be a self-starter, quick
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