Operations Coordinator

MTD Painting and Construction

MTD Painting and Construction is seeking an organized and detail-oriented Operations Coordinator to oversee the critical administrative and operational tasks that support our construction projects. This individual will play an essential role in pre-project coordination, ongoing project oversight, and office management to ensure seamless project execution and alignment with company objectives.

Responsibilities:

Pre-Project Coordination:

• Oversee all upcoming projects to ensure all necessary elements are prepared and in place before work begins.
• Complete a comprehensive checklist for each project, verifying signed contracts, assigned project managers and subcontractors, invoiced deposits (if required), scheduled pre-construction meetings, and confirmed project start dates.
• Ensure all relevant documents are properly uploaded to the system, such as Company Cam.

Ongoing Project Oversight:

• Work closely with project managers to ensure compliance with required documentation, including pre-construction meeting sheets, walkthrough forms, and safety checklists.
• Conduct regular financial checkups and meet with leadership weekly or bi-weekly to review project progress.
• Communicate with project managers to ensure projects remain on track and aligned with contract milestones.

Office Management:

• Handle administrative tasks such as preparing proposals, subcontracts, and estimates.
• Finalize documents provided by ownership and coordinate with an intern for drafting proposals and other administrative support.

Qualifications:

• Experience: Minimum of 1+ year of experience in operations, project coordination, or a related role, highly preferred within the construction, painting, or related industries.
• Education: Degree in Construction Management, Operations Management, or a related field preferred but not required.
• Technical Skills: Familiarity with Company Cam , JobTread , or similar project management and CRM software.
• Attention to Detail: Exceptional organizational skills with the ability to manage multiple projects simultaneously.
• Communication Skills: Strong written and verbal communication skills to effectively collaborate with internal and external stakeholders.
• Software Proficiency: Proficiency with Office 365 products, including Word, Excel, and OneDrive.
• Problem-Solving: Proactive approach to identifying and resolving challenges.
• Team Player: Ability to work closely with project managers, leadership, and support staff to achieve project goals.
• Language: English and Spanish highly preferred

Benefits:

• Paid Time Off (PTO).
• Paid Federal Holidays.
• 401(k) plan with employer matching.

MTD Painting and Construction is an equal-opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Join our team and be part of a dynamic and inclusive work environment!