Job Title: Recruiting Assistant/Interview Scheduler

Location: 15 Necco Street, Boston, MA 02210 100% onsite

Duration: 12 months contract

Pay Rate: $ 35.35/hr. on W2.

Education and Experience:

College degree and 5-7 years interview scheduling experience.

Prior customer-facing experience preferred.

Position Overview:

• Under direct supervision, provides interview scheduling support for multiple business areas while ensuring compliance in Client's recruiting efforts.
• Coordinate interview schedules and candidate site visits.
• Track and document applicants through the recruiting process in an applicant tracking system.
• Interact with applicants to answer specific questions.
• Complete schedule itinerary correspondence with applicants.
• Maintain documentation and applicant files as required by Client record retention guidelines.
• Answering telephones and directing requests to appropriate people.
• Utilizing software applications such as Workday, Microsoft Outlook, Microsoft Teams, Word, and Excel.
• Excellent attention to detail in editing and proofreading documents.
• Assisting with scheduling calendars.
• Serving as back-up to other administrative and operations personnel.
• Supporting operations with special projects.
• Understand and follow Good Staffing Practices.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with excellent attention to detail, follow-through and a high degree of quality. The requirements listed below are representative of the knowledge, skill, and/or ability required.

COMMUNICATION SKILLS

Excellent written and verbal communication skills

Comprehend and interpret instructions, correspondence, and memos and ask clarifying questions to ensure understanding.

Ability to write routine correspondence and update tracking documentation.

Ability to respond to common inquiries or complaints from internal and external parties, co-workers, and/or supervisor with a strong, professional customer service orientation.

Ability to understand and carry out general instructions in standard situations.

REASONING ABILITY:

Ability to solve problems in standard situations.

Requires basic analytical skills.

Other Skills And/or Abilities:

Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)

Familiarity with scheduling software like Workday.

Detail-orientated and competent follow through skills

Ability to prioritize and multi-task

Ability to work independently with a high level of self-management in a dynamic work environment

Must be able to maintain confidential information and exercise discretion

Ability to adapt to change and process improvements

Fluent in English

SCOPE OF RESPONSIBILITY:

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgement may cause impact to candidates, co-workers, and supervisor.