Position Overview: We are seeking an experienced and detail-oriented Payroll Manager to join our team. The ideal candidate will be a Certified Payroll Professional (CPP) with a strong background in payroll management and compliance. This position assumes a critical role in planning and executing the strategic direction and initiatives for the payroll function, including process efficiencies and system enhancements. The Payroll Manager will uphold high standards of professional practice and lead the Payroll Team responsible for processing payroll cycles in compliance with federal, state, and local laws.
Responsibilities:
- Oversee the entire payroll process, including weekly and bi-monthly payroll runs.
- Lead a team processing payroll cycles and related documentation (e.g., W-2s, state withholding forms, reports, payroll registers, etc.) in compliance with federal, state, and local laws.
- Actively participate in the progression of the Company by providing leadership in support of company initiatives and objectives.
- Supervise the Payroll Team in accordance with the Company’s financial policies and accounting practices, maintaining a positive employee experience, department productivity, and financial accuracy.
- Create and foster a Payroll Team that provides helpful and friendly internal customer service to all team members with questions or who need assistance.
- Maintain knowledge of existing and new payroll-related legislation, enforce adherence to requirements, and advise management on needed actions.
- Evaluate and analyze existing payroll policies, procedures, and systems, recommending and implementing changes and/or quality control measures.
- In collaboration with the Human Resources Department, ensure payroll systems are configured and updated to reflect current employee data, including wages, deductions, time-off accruals, and garnishments.
- Determine and reconcile payroll liability.
- Resolve payroll discrepancies and maintain a balance of payroll accounts.
- Oversee the completion of internal and external payroll tax and accounting audits.
- Ensure compliance with all applicable country, federal, state, and local regulatory reporting requirements and guidelines, and with all internal policies, procedures, and internal controls.
- Implement and maintain payroll policies and procedures to ensure efficiency and accuracy.
- Prepare and review payroll reports and financial statements for management.
- Address and resolve payroll-related inquiries and issues from employees and management.
- Manage payroll audits and work with external auditors as needed.
- Stay updated on changes in payroll laws and regulations to ensure ongoing compliance.
- Implement process improvements to enhance payroll efficiency and accuracy.
Qualifications:
- Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field.
- Certified Payroll Professional (CPP) certification is preferred.
- Minimum five years payroll experience. Minimum two years management/supervisory experience.
- Extensive knowledge of payroll functions, including preparation, balancing, internal control, and payroll taxes.
- Ability to build and sustain effective relationships with peers and senior leadership.
- Working knowledge of payroll systems; experience implementing new systems preferred.
- Excellent computer skills: proficiency in MS Office is essential.
- Strong analytical and problem-solving skills.
- Proven history of analyzing numerical data with an ability to maintain a big picture focus.
- Superior oral and written communication skills.
- Ability to produce quality output while working within deadlines. Sense of urgency and ability to function in a fast-paced environment.
- Proven ability to interact and perform all job responsibilities with professionalism and confidentiality.
Benefits:
- Competitive salary.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan.
- Paid time off and holidays.
- Professional development opportunities and career advancement.
Work Environment:
- Office-based position with potential for remote work flexibility.